Medallion Macro - Configuration

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Medallion Macro

1. Configuration

Admin module

1.1.1 IniLocal data data<Computer name>Integration

“Confirmation”

“Integrated MS Office” - use integrated MS Word for creation confirmation letters.

“External MS Office” - use external MS Word for creation confirmation letters.

“External Application” - use external MS Word for creation confirmation letters.

“Text editor (Hi Edit)” - use integrated text editor (Hi Edit) for creation confirmation letters.

“Nothing” - don’t create confirmation letters.

“Macro separator” – separator for fields in macro files - ‘,’

“Macro SubSeparator” - sub separator for fields in macro files (for room type info for group master) - ‘@’

“Macro Quote” – quote for fields in macro files - ‘”’

“MS Word” – Path to MS Word Application (For example: C:Program FilesMicrosoft OfficeOfficeWINWORD.EXE)

“Macro templates folder” – Folder where confirmation letters templates are located.

(For example: C:MedallionWordMacro)

“Macro file” – Path to macro file for reservation and group masters confirmation.

If the server and Medallion run on the same workstation then it should be local path.

(For example: C:MedallionWordMacromacro.txt)

If the server and Medallion run on the different workstations then it should be network path.

(For example: workstation1WordMacromacro.txt)

“Banquet macro” – Path to macro file for banquet reservations confirmation.

If the server and Medallion run on the same workstation then it should be local path.

(For example: C:MedallionWordMacrobanquetmacro.txt)

If the server and Medallion run on the different workstations then it should be network path.

(For example: workstation1WordMacro banquetmacro.txt)

“Debtor macro file” – Path to macro file for debtor invoices confirmation (Carta remesa).

If the server and Medallion run on the same workstation then it should be local path.

(For example: C:MedallionWordMacrodebtormacro.txt)

If the server and Medallion run on the different workstations then it should be network path.

(For example: workstation1WordMacro debtormacro.txt)

“History macro file” – Path to macro file for guests, companies and agencies confirmation from history.

If the server and Medallion run on the same workstation then it should be local path.

(For example: C:MedallionWordMacrohistorymacro.txt)

If the server and Medallion run on the different workstations then it should be network path.

(For example: workstation1WordMacro historymacro.txt)

“External application” – path to external application

(For example: C:Program FilesTextPad 4TextPad.exe)

Configuration settings (*.ini) files

Copy “medallionmacro.ini”, “banquetmacro.ini”, “debtormacro.ini” and “historymacro.ini” into the folder where Microsoft word user templates are located. This folder can be modified in MS Word – ToolsOptionsFile locationsUser Templates

Setting in configuration settings(*.ini) files:

medallionmacro.ini:

[MacroSettings] section

FileName - local path to macro file for reservation and group masters confirmation. (See 1.1.2.)

ApplyFont : 0 – use the fonts from template

1 – use the fonts from ini file (the following settings).

FontName – the font name for resulted document.

FontSize – the size of the font.

Table1FontName – the font name for group banquet table.

Table1FontSize – the size of the font.

[MacroTranslation] section contains captions of dialog controls for the macro template witch is used for creation of confirmation letters templates

[MacroFieldsTranslation] section contains macro fields names the for macro template witch is used for creation of confirmation letters templates

[MacroFieldsOrder] section contains macro fields order in the field selection dialog.

[MacroTable1Translation] section contains captions of fields for group banquet table.

[MacroTable1FieldsOrder] section contains fields order for group banquet table.

[MacroTable1FieldsShow] section contains settings each group banquet table fields – show it or not.

(For example: Table1Field3 = 0 – do not show field 3)

[MacroTable2Translation] section contains captions of fields for group guests table.

[MacroTable2FieldsOrder] section contains fields order for group guests table.

[MacroTable2FieldsShow] section contains settings each group guests table fields – show it or not.

(For example: Table2Field3 = 0 – do not show field 3)

banquetmacro.ini:

[MacroSettings] section

FileName – local path to macro file for banquet reservations confirmation. (See 1.1.2.)

ApplyFont : 0 – use the fonts from template

1 – use the fonts from ini file (the following settings).

FontName – the font name for resulted document.

FontSize – the size of the font.

Table1FontName – the font name for food, beverage and equipment tables.

Table1FontSize – the size of the font.

[MacroTranslation] section contains captions of dialog controls for the macro template witch is used for creation of confirmation letters templates

[MacroFieldsTranslation] section contains macro fields names the for macro template witch is used for creation of confirmation letters templates

[MacroTableTranslation] section contains captions of fields for food, beverage and equipment tables.

debtormacro.ini:

[MacroSettings] section

FileName - local path to macro file for debtor invoices confirmation (Carta remesa). (See 1.1.2.)

FontName – the font name for resulted document.

FontSize – the size of the font.

[MacroTranslation] section contains captions of dialog controls for the macro template witch is used for creation of confirmation letters templates

[MacroFieldsTranslation] section contains macro fields names the for macro template witch is used for creation of confirmation letters templates

[MacroTableTranslation] section contains macro invoice transactions table columns names the for macro template witch is used for creation of confirmation letters templates

[MacroFieldsOrder] section contains macro fields order in the field selection dialog.

historymacro.ini:

[MacroSettings] section

FileName – local path to macro file for guests, companies and agencies confirmation from history. (See 1.1.2.)

ApplyFont : 0 – use the fonts from template

1 – use the fonts from ini file (the following settings).

FontName – the font name for resulted document.

FontSize – the size of the font.

[MacroTranslation] section contains captions of dialog controls for the macro template witch is used for creation of confirmation letters templates

[MacroFieldsTranslation] section contains macro fields names the for macro template witch is used for creation of confirmation letters templates

[MacroFieldsOrder] section contains macro fields order in the field selection dialog.

2. Creation of templates

Open Word-File Open-select Medallion template.dot for creation of confirmation letter template for reservation or group master, Medallion Banquet template.dot for creation of confirmation letter template for banquet reservation or Medallion Debtor template.dot for creation of confirmation letter template for debtor invoices(Carta remesa), Select Open

This will open the template for creation of confirmation letter template.

Set macro security 747d36h level option to “low”

Tools-Macro-Security 747d36h

To insert macro field: Press “Macro” button on the toolbar

The following dialog will appear:

Select necessary field and press “Insert fields”.

Below you have all the information on what each field represents

1. For reservations and group masters (Medallion template.dot):

	Individual/Family	Group
	First Name	N/A
	Company Contact Name	Company Contact Name
	Surname	Company Name
	Company Name	Company Name
	Prefix	N/A
	Salutation	N/A
	Nationality	N/A
	Address Line	N/A
	Company Address Line	Company Address Line
	City	N/A
	Company City	Company City
	Country	N/A
	Company Country	Company Country
	Post Code	N/A
	Company Post Code	Company Post Code
	Phone	N/A
	Company Phone	Company Phone
	Fax	N/A
	Company Fax	Company Fax
	Legal Document Number	N/A
	Date Of Birth	N/A
	Arrival Date	Arrival Date
	Departure Date	Departure Date
	Room Number	N/A
	Single Booking Room Type	N/A
	Number Of Rooms	Number Of Rooms
	Reservation Created	Created
	Board Type	Board Type
	N/A	Total Group Value
	Rate Per Night	N/A
	Room Rate	N/A
	Board Rate	N/A
	Package Price	N/A
	Total PAX	N/A
	Adults	Adults
	Total Kids	Total Kids
	Total Paying Kids	Total Paying Kids
	Child 1	Child 1
	Child 2	Child 2
	Child 3	Child 3
	Reservation Number	N/A
	Reference	N/A
	N/A	Group Master Reservation Number
	Deposit Required	Deposit Required
	Deposit Due Date	Deposit Due Date
	Number Of Nights	Number Of Nights
	Salutation + Surmane	N/A
	Post Code And City	N/A
	Company Post Code And City	Company Post Code And City
	User Login Name	User Login Name
	User Full Name	User Full Name
	Legal Document Text	N/A
	Email	N/A
	Company Email	Company Email
	Mobile	N/A
	Company Mobile	Company Mobile
	Guest Profile Short Note	Short Member Note
	Guest Profile Note	Long Member Note
	N/A	Room Type Details 1
	N/A	Room Type Details 2
	N/A	Room Type Details 3
	N/A	Room Type Details 4
	N/A	Room Type Details 5
	N/A	Room Type Details 6
	N/A	Room Type Details 7
	N/A	Room Type Details 8
	N/A	Room Type Details 9
	N/A	Room Type Details 10
	N/A	Room Type Details 11
	N/A	Room Type Details 12
	N/A	Room Type Details 13
	N/A	Room Type Details 14
	N/A	Room Type Details 15
	N/A	Room Type Details 16
	N/A	Room Type Details 17
	N/A	Room Type Details 18
	N/A	Room Type Details 19
	N/A	Room Type Details 20
	Rate per PAX per night	N/A
	Group Name	Group Name
	Folio Balance	Folio Balance
	Birth Place	N/A
	Address Line 2	N/A
	Company Address Line 2	Company Address Line 2
	Company Contact Phone	Company Contact Phone
	Company Contact Fax	Company Contact Fax
	Company Contact Email	Company Contact Email
	Language	N/A
	External CRS Number	N/A
	Total Value	N/A
	Extras	N/A
	Voucher No	N/A
	Flight No	N/A
	Destination	N/A
	Booking Reference	N/A
	Arrival Short Note	N/A
	Arrival Long Note	N/A
	Departure Short Note	N/A
	Departure Long Note	N/A
	Region	N/A
	Company Region	Company Region
	Booking Additional Info	N/A
	Booking Additional Info 2	N/A
	Current Date (Long Format)	Current Date (Long Format)
	Arrival Date (Long Format)	Arrival Date (Long Format)
	Departure Date (Long Format)	Departure Date (Long Format)
	Date Of Birth (Long Format)	N/A
	Deposit Due Date (Long Format)	N/A
	Reason Of Stay	N/A
	Guest Profile Additional Note	N/A
	Reservation Created (Long Format)	Created (Long Format)
	Title	N/A
	Suffix	N/A
	GuaranteeCancellation Policy	GuaranteeCancellation Policy
	Booking Policy	Booking Policy
	Settlement Type	N/A
	Settlement Method	N/A
	Guarantee Type	N/A
	Guarantee Method	N/A
	Desired Room Number	N/A
	Reservation Status	Status
	Arrival Time	Arrival Time
	Departure Time	Departure Time
	Booking Gender	N/A
	Guest Profile Source of Business	N/A
	Guest Profile Market Segment	N/A
	Company Profile Source of Business	Company Profile Source of Business
	Company Profile Market Segment	Company Profile Market Segment
	Guest Profile Tax Code	N/A
	Company Tax Code	Company Tax Code
	Company Industry Code	Company Industry Code
	Company Code	Company Code
	Booking Source of Business	N/A
	Booking Market Segment	N/A
	Legal Document Issue Date	N/A
	Legal Document Expiry Date	N/A
	Legal Document place of issue.	N/A
	Original Rate	N/A
	Negotiated Rate	N/A
	Discount Value	N/A
	Discount Percent	N/A
	Rate Description	Rate Description
	Package Code	Package Code
	Special Request Codes	Special Request Codes
	Special Request Code Descriptions	Special Request Code Descriptions
	Special Request Price Per Night	Special Request Price Per Night
	Special Request Total Charge Per Code	Special Request Total Charge Per Code
	Special Request Total Charge All Codes	Special Request Total Charge All Codes
	N/A	Group Banquets Table
	N/A	Group Guests Table
	Rates Stay Detail Table	Rates Stay Detail Table
	Cumulative Rates Stay Detail Table	Cumulative Rates Stay Detail Table
	Travel Agent Name	Travel Agent Name
	Travel Agent Contact Name	Travel Agent Contact Name
	Travel Agent Contact Phone	Travel Agent Contact Phone
	Travel Agent Contact Fax	Travel Agent Contact Fax
	Travel Agent Contact Email	Travel Agent Contact Email
	Travel Agent Address	Travel Agent Address
	Travel Agent Address2	Travel Agent Address2
	Travel Agent Country	Travel Agent Country
	Travel Agent Post Index	Travel Agent Post Index
	Travel Agent City	Travel Agent City
	Travel Agent Phone	Travel Agent Phone
	Travel Agent Fax	Travel Agent Fax
	Travel Agent Mobil Phone	Travel Agent Mobil Phone
	Travel Agent Email	Travel Agent Email
	Travel Agent Tax Code	Travel Agent Tax Code
	Travel Agent Iata	Travel Agent Iata
	Travel Agent Region	Travel Agent Region
	Travel Agent Short Note	Travel Agent Short Note
	Travel Agent Long Note	Travel Agent Long Note
	Travel Agent Source of Business	Travel Agent Source of Business
	Travel Agent Market Segment	Travel Agent Market Segment
	Travel Agent2 Name	Travel Agent2 Name
	Travel Agent2 Contact Name	Travel Agent2 Contact Name
	Travel Agent2 Contact Phone	Travel Agent2 Contact Phone
	Travel Agent2 Contact Fax	Travel Agent2 Contact Fax
	Travel Agent2 Contact Email	Travel Agent2 Contact Email
	Travel Agent2 Address	Travel Agent2 Address
	Travel Agent2 Address2	Travel Agent2 Address2
	Travel Agent2 Country	Travel Agent2 Country
	Travel Agent2 Post Index	Travel Agent2 Post Index
	Travel Agent2 City	Travel Agent2 City
	Travel Agent2 Phone	Travel Agent2 Phone
	Travel Agent2 Fax	Travel Agent2 Fax
	Travel Agent2 Mobil Phone	Travel Agent2 Mobil Phone
	Travel Agent2 Email	Travel Agent2 Email
	Travel Agent2 Tax Code	Travel Agent2 Tax Code
	Travel Agent2 Iata	Travel Agent2 Iata
	Travel Agent2 Region	Travel Agent2 Region
	Travel Agent2 Short Note	Travel Agent2 Short Note
	Travel Agent2 Long Note	Travel Agent2 Long Note
	Travel Agent2 Source of Business	Travel Agent2 Source of Business
	Travel Agent2 Market Segment	Travel Agent2 Market Segment
	Alias Name	N/A
	Middle Name	N/A
	Total Value With Tax	N/A
	Tax Value	N/A
	Average Night Price	N/A
	Additional Charges Value	N/A
	Total Add On Value	N/A
	Package Discount Value	N/A
	Package Discount Percent	N/A

Group banquet table (all the banqueting events connected to the group

	Number
	Banquet name
	Booked person
	Arrived person
	Room
	Room type
	Begin time
	End time
	Amount of person

Group guests table (all the room types connected to the group

For example:

	Number
	Arrival
	Departure
	Guest#
	Adults#
	Ch1#
	Ch1#
	Ch3#
	Room type
	Rate
	Board
	Price
	Total

For example:

2. For banquet reservations (Medallion Banquet template.dot):

1	Banquet Name
2	Banquet Table Type
3	Banquet Room Number
4	Banquet Begin Date
5	Banquet Begin Time
6	Banquet End Date
7	Banquet End Time
8	Banquet Person Amount
9	Banquet Price
	Banquet Master Name
	Banquet Note
	Banquet Tables Note
	Banquet Beverage Note
	Banquet Equipment Note
	Banquet Food Note
	Banquet Real Begin Date
	Banquet Real Begin Time
	Banquet Real End Date
	Banquet Real End Time
	Booked First Name
	Booked Company Contact Name
	Booked Surname
	Booked Company Name
	Booked Title
	Booked Mail Title
	Booked Nation
	Booked Address Line 1
	Booked Company Address Line 1
	Booked City
	Booked Company City
	Booked Country
	Booked Company Country
	Booked Phone
	Booked Company Phone
	Booked Fax
	Booked Company Fax
	Booked Legal Document Text
	Booked Legal Document Number
	Booked Address Line 2
	Booked Company Address Line 2
	Booked Company Contact Phone
	Booked Language
	Booked Birth Date
	Booked Birth Place
	Booked Reference
	Booked Carnumber
	Booked Profession
	Booked EMail
	Booked Company EMail
	Booked Postindex
	Booked Company Postindex
	Arrived First Name
	Arrived Company Contact Name
	Arrived Surname
	Arrived Company Name
	Arrived Title
	Arrived MailTitle
	Arrived Nation
	Arrived Address Line 1
	Arrived Company Address Line 1
	Arrived City
	Arrived Company City
	Arrived Country
	Arrived Company Country
	Arrived Phone
	Arrived Company Phone
	Arrived Fax
	Arrived Company Fax
	Arrived Legal Document Text
	Arrived Legal Document Number
	Arrived Address Line 2
	Arrived Company Address Line 2
	Arrived Company Contact Phone
	Arrived Language
	Arrived Birth Date
	Arrived BirthPlace
	Arrived Reference
	Arrived Carnumber
	Arrived Profession
	Arrived EMail
	Arrived Company EMail
	Arrived Postindex
	Arrived Company Postindex
	Banquet Person Amount 2
	Banquet State
	Banquet PaymentInfo
	Booked Region
	Booked Company Region
	Arrived Region
	Arrived Company Region
	Banquet Begin Date (Long format)
	Banquet Begin Time (Local format)
	Banquet End Date (Long format)
	Banquet End Time (Local format)
	Banquet Real Begin Date (Long format)
	Banquet Real Begin Time (Local format)
	Banquet Real End Date (Long format)
	Banquet Real End Time (Local format)
	Booked Birth Date (Long format)
	Arrived Birth Date (Long format)
	Banquet Type
	Banquet Food Table
	Banquet Beverage Table
	Banquet Equipment Table
	Booked Company Contact Fax
	Booked Company Contact Email
	Arrived Company Contact Fax
	Arrived Company Contact Email
	Booked Legal Document Issue Date
	Booked Legal Document Expiry Date
	Booked Legal Document Place
	Booked Source Of Business
	Booked Market Segment
	Booked Company Source Of Business
	Booked Company Market Segment
	Arrived Legal Document Issue Date
	Arrived Legal Document Expiry Date
	Arrived Legal Document Place
	Arrived SourceOfBusiness
	Arrived Market Segment
	Arrived Company Source Of Business
	Arrived Company Market Segment
	Booked Prefix
	Booked Suffix
	Booked Tax Code
	Booked Company Tax Code
	Booked Company Industry Code
	Arrived Prefix
	Arrived Suffix
	Arrived Tax Code
	Arrived Company Tax Code
	Arrived Company Industry Code

Banquet food, beverage and equipment tables (all the food, beverage and equipment items connected to the banquet booking

	Number
	Name
	Price

3. For debtor invoices(Carta remesa) (Medallion Debtor template.dot):

	Debtor Name
	Debtor Contact Name
	Debtor Contact Phone
	Debtor Country
	Debtor POST Index
	Debtor City
	Debtor TaxID
	Debtor Address
	Hotel Name
	Debtor Contact Fax
	Debtor Contact Email
	Total Amount
	Transactions Table

2. For guests, companies and agencies from history (Medallion History template.dot):

	FirstName / Name
	Surname
	Contact Name
	Reference
	Iata
	Language
	Nation
	Address
	Address2
	Country
	Post Index
	City
	Phone
	Fax
	Mobil Phone
	Email
	Mail Title
	Title
	Date Of Birth
	Date Of Birth (Long Format)
	Birth Place
	Tax Code
	Region
	Short Note
	Note
	Passport Text
	Passport Number
	Passport Issue Date
	Passport Issue Date (Long F
	Passport Expire Date
	Passport Expire Date (Long F
	Password Issue Place
	Car Number
	Profession
	Company/Agent Board
	Company/Agent Rate Code
	Company/Agent Payment
	Contact Phone
	Contact Fax
	Contact Email
	Source Of Business
	Market Segment
	Company Tax Code
	Company Industry Code
	Prefix
	Suffix
	Alias Name
	Middle Name

When the Confirmation letter is ready-Save file as –Give the template a certain name but keep it as a template file like Confirmation letter.dot in “Macro templates folder” (See 1.1.2) and Press Save

When opening a reservation in Medallion now, you will see the icon “Print confirmation” in the bottom of the reservation.

When clicking on the icon the following dialog will appear:

Select the necessary template and press Open

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