European Community

Phare 2000 ACCESS PROGRAMME

Project BG 0010

Grant Application Form

Macro- and Micro-projects Scheme

Application Form

Before completing this application form, please make sure you have read the Programme Guidelines. Applications, which do not provide all the information requested and/or do not comply with the conditions, will not be considered for evaluation.

A relevant checklist is attached to this document.

Please respect the format provided and follow the page order. All questions must be answered exactly in the order of presentation of this application form. An original dated and signed declaration, respecting the enclosed format, must be attached for the Main Applicant (Leader) and all partners. All requested annexes must be provided. Applications can only be accepted in English.

Please draft your application as clearly as possible, taking into account that the experts who will evaluate it may not know anything about your project or the partner organisations. Be concise and provide sufficient details to make clear what you plan to do, who will benefit from the project, and why your project is relevant to the objectives of the programme. Do not mention precise dates, as the project starting date will depend on the date of signature of the contract.

The form should be typed or may be reproduced exactly on a word processor. Hand-written forms and incomplete forms will not be accepted.

Annexes and additional information submitted after the deadline will not be taken into account

I. THE PROJECT

1. DESCRIPTION

1.1. PROJECT TITLE

Area of Activity

1.2. LOCATION

(a) Regions/towns/villages in the Phare candidate countries that will benefit from the project

.......... ..... ...... .......... ..... ...... .......... ..... ...... .......... ..... ...... .................

.......... ..... ...... .......... ..... ...... .......... ..... ...... .......... ..... ...... .................

.......... ..... ...... .......... ..... ...... .......... ..... ...... .......... ..... ...... .................

.......... ..... ...... .......... ..... ...... .......... ..... ...... .......... ..... ...... .................

(b) Name, place of establishment and nationality of the Main Applicant (Leader)

(c) Name, place of establishment and nationality of project partners

Amount requested from EC 

PROJECT SUMMARY (max. 10 line)

1.5. PROJECT GOAL AND OBJECTIVES

Maximum 1 page

a.) Overall, long-term goal

Please explain briefly the long-term goal of your project and explain how they are relevant to the objectives of the Programme as set out in the Programme Guidelines.

b.) Specific objectives

Please, describe the concrete objectives of your project.

PROJECT JUSTIFICATION

Maximum 3 pages.

Provide the following information:

(a)   identification of perceived needs and constraints in Bulgaria

Details should be provided on the local situation and on the project partners. Explain the circumstances under which your project originated, by whom it has been proposed and designed.

Please indicate whether any special preparatory work (i.e. a survey, a feasibility study, etc.) has been carried out prior to designing the project.

(b)   presentation of target groups

Please describe the nature and characteristics of the population and/or organisations your project is targeted at and who will benefit from it on a longer term. Please indicate, if possible, the approximate number of people/organisations in the target group.

(c)    presentation of the anticipated direct and indirect beneficiaries

Please explain who will directly be involved in and benefit from the project within the project duration (e.g. a fraction of the target group or a group of people who will disseminate the project results and benefits to a wider target group). Please describe the nature and characteristics of the direct beneficiaries and indicate their approximate number. If relevant (e.g. if the direct beneficiaries are a fraction of the target group), please indicate the criteria or methods that will determine their selection.

(d)   reasons for the selection of the target groups and activities

Please justify how your project will meet the needs, strengths, weaknesses and constraints of the target group(s).

(e)    relevance of the project to the target groups

(f)     relevance of the project to the objectives of the programme

(g)   relevance of the project to the priorities of the programme

1.7. DETAILED DESCRIPTION OF THE PROJECT ACTIVITIES

Maximum 9 pages.

Describe the different activities, components and available means developed within the project duration. Explain to what extent they will contribute to reaching the set objectives. Include the title and a detailed description of each activity. In this respect, the detailed description of activities must not be confused with the plan of action (see 1.10). Don't forget to include activities, needed to strengthen your capacity to deliver services.

Add pages

1.8. METHODOLOGY

Maximum 4 pages. Detailed description of:

(a)   Methods of implementation. Reasons for the proposed methodology

Please explain in details the methods, tools or procedures on project management, implementation, Explain to what extent the target group(s) and the direct beneficiaries will be committed in this aspect.

(b)    How the project intends to build on a previous project or previous activities (where applicable)

(c)    Team proposed for implementation of the project (by function: there is no need to include the names of individuals here)

Please indicate the number of permanent staff that will be made available for the project and describe the qualification and experience needed for each project position, as well as the key functions of each project position.

(d)   Risks during the project implementation

Please describe briefly the factors that may delay or jeopardise the implementation of the project.

(e)    Procedures for internal evaluation

Please, present the methods for internal monitoring and evaluation, as well as the indicators you will use to monitor the performance and evaluate the project results.

(f)     Level of involvement and activity of other organisations (partners or others) in the project. Describe the role of each partner

Please describe in details how the different tasks and responsibilities are dispatched between the Main Applicant (Leader) and the different partners. Who is responsible for what?

(g)   Reasons for the role of each partner

(h)   Support for the project

Are the state authorities or other relevant organisations (private/public/non-profit making, etc.) supportive? If so, please explain briefly and attach the letter(s) of support that you have obtained. Please, note, that you have to present only the support of organisations who are not involved officially as partners/sponsors in project implementation. Describe how the communities will be involved in project implementation.

1.9. DURATION AND PLAN OF ACTION

The duration of the Project will be: ..... (months).

Note: The indicative plan of action should not mention actual dates, but should start with "month 1", month 2", etc. Applicants are advised to foresee a security margin in the proposed plan of action. The plan of action should not contain detailed descriptions of activities, but only their titles (please ensure that these match the titles listed in section 1.7).

The plan of action must be sufficiently detailed to provide insight into the preparation and implementation of each activity. The plan of action must be provided in accordance with the following model:

2. EXPECTED RESULTS

2.1 ESTIMATED IMPACT ON TARGET GROUPS

Maximum 2 pages. Include information on:

(a)     how the project will improve the situation of the target groups

how the project will improve the managerial and technical capacities of the target groups or the partners (where applicable)

2.2 PUBLICATIONS AND OTHER OUTPUTS

Maximum 1 page. Be specific and quantify the outputs as much as possible.

2.3 MULTIPLIER EFFECTS

Maximum 1 page. Describe the possibilities for replication and extension of project outcomes.

2.4 SUSTAINABILITY

Maximum 3 pages.

A project may be said to be sustainable if it delivers and increases benefits to the target group for an extended period of time after the end of Phare funding. Please justify the measures you intend to take to ensure that your project has a lasting impact and its achievements can be sustained in the long term. If a new structure or organisation is set up in the context of the project, it is particularly important to explain how it will be financed after the end of the project. In this section, also describe the external factors that could contribute to increasing the sustainability of project achievements or, on the contrary, jeopardise them.

Distinguish between the following aspects of sustainability:

(a)    financial sustainability (How will the activities be financed after the EC funding ends?)

(b)    institutional sustainability (Will structures allowing the activities to continue be in place at the end of the present project? Will there be local "ownership" of project outcomes?)

(c)    sustainability at the policy level (where applicable) (What will be the structural impact of the project - e.g. will it lead to improved legislation, codes of conduct, methods, etc?)

3. PROJECT BUDGET

BREAKDOWN OF COSTS

Provide a budget for the total duration of the project. See Guidelines for Applicants, section 2.5 (Payments) for further information.

Please read carefully the instructions for the presentation of the budget All costs must be budgeted in EURO.

Note: The budget must be provided in accordance with Annex B (Excel file). The budget format is contained in Worksheet 1 (1. Budget).

3.2. JUSTIFICATION OF COSTS

For each budget item in section IV.1, provide a brief justification of costs (max. 5 lines each) and explain the relevance of expenses to project activities. (Please refer to the instructions for the presentation of the budget in the Guidelines).

3.3. EXPECTED SOURCES OF FUNDING

Provide information on the expected sources of funding for the project. Please mention exactly how much each partner, including the Main Applicant (Leader), will contribute to the project, both in finance and in kind. Partners and sponsors (i.e. organisations that make a contribution to project costs but are not partners in the project) to the project may contribute either in finance or in kind. All contributions must be budgeted in EURO. Please ensure that the totals and sub-totals in this section are fully consistent with the amounts indicated in the previous sections. Please ensure that all conditions relating to the sources of funding are met (see Programme Guidelines, . Eligibility of costs: costs which may be taken into consideration for the grant, Applicant(s)' contribution)

Note: this information must be provided in accordance with Annex B (Excel file). The format is contained in Worksheet 2 (2. Sources of Funding). To switch between Excel Worksheets, click the tab at the bottom of the screen.

Please note! The applicants should not try to fill in Worksheet 3 (Budget Summary). All information will be generated without your interference. The applicants have to print out and sign all three budget sheets.

II. THE MAIN APPLICANT (LEADER)

1. IDENTITY

Name of the organisation's legal representative (person entitled to sign the contract)

Name of the person who will coordinate the project within the organisation

2. BANK DETAILS

The bank must be in the country in which the applicant is registered. These details are to be provided only by successful applicants.

3. DESCRIPTION OF THE MAIN APPLICANT (maximum 3 pages)

3.1 When was your organisation founded and when did it start its activities?

What is the key goal of your organisation (max 3 lines)

3.2. What are the main activities of your organisation at present?

3.3. List of the management board / committee of your organisation.

Memberships in other organisations

4. CAPACITY TO MANAGE AND IMPLEMENT PROJECTS

4.1. Experience with similar projects

Maximum 1 page per project.

Detailed description of projects managed by your organisation over the past five years in the fields covered by this programme, using the following format:

You should refer to past project experience in the area of activity of your application. If the organisation itself has no experience, the relevant experience of its staff will be taken in consideration.

4.2 Resources

Maximum 3 pages.

Detailed description of the various resources at the disposal of your organisation including:

(a) The annual income over the past three years, and the main financial contributors

(add lines if necessary

(b) The number of full-time and part-time staff by category (e.g. number of project managers, accountants, etc).

(c) Equipment and offices

(d) Other relevant resources

5. OTHER APPLICATIONS SUBMITTED TO EUROPEAN INSTITUTIONS, THE EUROPEAN DEVELOPMENT FUND (EDF) OR EU MEMBER STATES

5.1 Grants, contracts or loans obtained during the last three years from European Institutions, the EDF or EU Member States

In this section, please mention all other EC-funded or EC-sponsored projects in which your organisation has been involved (as partner or Main Applicant (Leader)) in Central and Eastern European countries (CEECs) using the format set out below. Please mention any grant received from the Phare LIEN Programme, the Phare Partnership Programme, the Phare Democracy Programme or the European Initiative for Democracy and Human Rights, both the macro-project and micro-project schemes of the latter. If your organisation has never participated in an EC-funded or EC-sponsored project, please declare it expressly here.

5.2. Grant applications submitted (or due to be submitted) to European Institutions, the EDF or EU Member States in the current year:

In this section, please also mention any pending application for an EC grant for projects and/or activities in CEECs, using the format set out below. If your organisation is not involved in any pending application, please declare it expressly here.

III. PARTNERS OF THE MAIN APPLICANT PARTICIPATING IN THE PROJECT

This section must be completed for each partner organisation. You may duplicate this section as necessary to create entries for more partners.

1. IDENTITY

Name of the organisation's legal representative (person entitled to sign the contract)

Name of the person who will coordinate the project within the organisation

Important: This application form must be accompanied by a signed and dated partnership statement from the main applicant and every partner in accordance with the model provided with this application form.

2. DESCRIPTION OF THE PARTNER (maximum 3 pages)

2.1 What is the key goal of your organisation (max 3 lines)

2.3. What are the main activities of your organisation at present

2.4. List of the management board / committee of your organisation.

Add lines if necessary

2.5. Co-operation with the applicant

(a). History of co-operation with the applicant

(b). Role and involvement in preparing the proposed project

(c). Role and involvement in implementing the proposed project

3. CAPACITY TO IMPLEMENT PROJECTS

3.1. Experience with similar projects

Maximum 1 page per project.

Detailed description of projects managed by your organisation over the past five years in the fields covered by this programme, using the following format:

You should refer to past project experience in the area of activity of your application. If the organisation itself has no experience, the relevant experience of its staff will be taken in consideration.

3.2 Resources

Maximum 3 pages. Detailed description of the various resources at the disposal of your organisation including:

(a). The annual income over the past three years, and the main financial contributors

(add lines if necessary

(b) The number of full-time and part-time staff by category (e.g. number of project managers, accountants, etc).

(c) Equipment and offices

(d) Other relevant resources - organisational, informational, etc.

OTHER APPLICATIONS

4.1 Grants, contracts or loans obtained during the last three years from European Institutions, the European Development Fund or EU Member States

4.2 Grant applications submitted (or due to be submitted) to European Institutions, the EDF or EU Member States in the current year:

5. PARTNERSHIP STATEMENT (included within Article IV. Declarations)

Partnership:

A partnership is a relationship of substance between two or more organisations involving shared responsibilities in undertaking the project funded by the Contracting Authority. In order to assist the smooth operation of the project, it is necessary that all partners (including the main applicant which signs the contract) acknowledge this by agreeing to the principles of good partnership practice set out below.

Principles of Good Partnership Practice:

All partners should have read the application form and understood what their role in the project will be.

The applicant should consult regularly with its partners and should keep them fully informed of the progress of the project.

All partners should receive copies of the reports - narrative and financial - made to the Contracting Authority

Substantial changes proposed to the project (e.g. activities, partners, etc) should be agreed by the partners before submitting the proposals to the Contracting Authority. Where no such agreement can be reached, the applicant must indicate this when changes are submitted for approval to the Contracting Authority

Before the end of the project, the partners should agree on an equitable distribution of project equipment, vehicles and supplies purchased with the EU grant among local partners located in the target countries. Copies of the title transfers must be attached to the final report

IV. DECLARATIONS

Declaration by the Main Applicant (Leader)

Name of organisation:

Project title:

1. GENERAL CONDITIONS

In the name of my organisation, being its legal representative, I hereby declare that I have approved the basic conditions of participation in the Phare Access Programme, 2000 Macro- and Micro-Project Scheme that are set out in the Programme Guidelines.

In the name of my organisation, I certify that:

1). The information given in this application is correct;

2). The applicant organisation and the partner organisation(s) (where applicable) are eligible in accordance with section 2.1.1 of the Guidelines for Applicants.

This application has been approved by the governing body of the organisation;

4). My organisation has not received funding for this project from another donor;

5). My organisation

has not requested funding from another source

has submitted this project proposal to

(funding source) .......... ..... ......

and requests funding, which amounts to .....................

6). My organisation undertakes the following obligations related to the implementation of this project.

We are able to start the project implementation immediately after signing the financial agreement;

We guarantee the successful implementation of the project activities;

My organisation has the financial means necessary to ensure the project activities during the first two months of the project implementation;

Is in a position to ensure in advance the financial means necessary to cover its contribution and to complete successfully the project implementation, i.e. to cover the expenses reimbursable by the last grant installment

Should the project be accepted, I hereby undertake to clearly mention the European Community origin of funding in every instance, public or not, official or not, and on all information material.

Please sign this page: .....................

(Legal representative of the organization - Main Applicant)
2. PARTNERSHIP STATEMENT

Partnership:

A partnership is a relationship of substance between two or more organisations involving shared responsibilities in undertaking the project funded by the Contracting Authority. In order to assist the smooth operation of the project, it is necessary that all partners (including the main applicant which signs the contract) acknowledge this by agreeing to the principles of good partnership practice set out below.

PRINCIPLES OF GOOD PARTNERSHIP PRACTICE

My organisation and I undertake to comply with the Principles of Good Partnership Practice:

all partners involved in the project have read and approved the Programme Guidelines, the project proposal and the project budget and have understood what their role in the project will be.

the Main Applicant (Leader) will consult regularly with its partners and keep them fully informed of the progress of the project. All partners will receive a copy of the signed Grant Contract for External Aid and of all its annexes and of the reports - technical and financial - prepared for the BFI Consortium. All partners are engaged to participate in the preparation of all reports.

should substantial changes be proposed to the project (e.g. activities, partners, etc.), they would be agreed by all partners before they are submitted to the BFI Consortium.

My organisation and I are aware that the non-respect of the good partnership principles can result in a cancellation of the possible Grant Contract for External Aid signed with the BFI Consortium.

I hereby confirm that all partners to the project have received a full copy of the application form and the project budget. Our partners are:

3. FINANCIAL CONTRIBUTION

I hereby confirm that my organisation is a non-profit making and/or non-governmental organisation. Should the project be selected for co-financing by the EU, I confirm that my organisation will contribute to the project with:

- A financial contribution amounting to ............... EUR % of the total budget: .....

- A contribution in kind amounting to ................ EUR % of the total budget: .....

I certify that this contribution does not come from any other EC source, and that it will be available throughout the duration of the project exclusively for the purposes of the project.

Name of the legal representative of the organization - Main Applicant:

Position in the organisation:

Signature:

Date: Place:

Declaration of partnership*

Name of organisation:

Project title:

1. GENERAL CONDITIONS

In the name of my organisation, being its legal representative, I hereby declare that I have approved the basic conditions of participation in the Phare Access Programme, 2000 Macro-Project Scheme that are set out in the Programme Guidelines.

In the name of my organisation, I declare that :

1). This application has been approved by the governing body of my organisation;

2). My organisation is able to start the project implementation immediately after signing the financial agreement;

3). We guarantee the successful implementation of the project activities, in which my organisation will participate;

4). Should the project be accepted, I hereby undertake to clearly mention the European Community origin of funding in every instance, public or not, official or not, and on all information material.

2. PARTNERSHIP STATEMENT

Partnership:

A partnership is a relationship of substance between two or more organisations involving shared responsibilities in undertaking the project funded by the Contracting Authority. In order to assist the smooth operation of the project, it is necessary that all partners (including the main applicant which signs the contract) acknowledge this by agreeing to the principles of good partnership practice set out below.

PRINCIPLES OF GOOD PARTNERSHIP PRACTICE

My organisation and I undertake to comply with the Principles of Good Partnership Practice:

all partners involved in the project have read and approved the Programme Guidelines, the project proposal and the project budget and have understood what their role in the project will be.

the Main Applicant (Leader) will consult regularly with its partners and keep them fully informed of the progress of the project.

All partners will receive a copy of the signed Grant Contract for External Aid and of all its annexes and of the reports - narrative and financial. All partners are engaged to participate in the preparation of all reports.

should substantial changes be proposed to the project (e.g. activities, partners, etc.), they would be agreed by all partners before they are submitted.

Before the end of the project, the partners should agree on an equitable distribution of project equipment, vehicles and supplies purchased with the EU grant among local partners located in the target countries. Copies of the title transfers must be attached to the final report.

My organisation and I are aware that the non-respect of the good partnership principles can result in a cancellation of the possible Grant Contract for External Aid.

Please sign this page: .....................

(Legal representative of the Partner organisation)

I hereby confirm that we have received a full copy of the application form and the project budget.

Our partners for the implementation of this project are:

3. FINANCIAL CONTRIBUTION

Should the project be selected for co-financing by the EU, I confirm that my organisation will contribute to the project with:

- A financial contribution amounting to ....... EUR % of the total budget: .....

- A contribution in kind amounting to .......... EUR % of the total budget: .....

I certify that this contribution does not come from any other EC source, and that it will be available throughout the duration of the project exclusively for the purposes of the project.

* to be provided by each Partner in all cases where there is a Partner in addition to the Main Applicant.
Declaration of Sponsorship

Name and Address of Sponsoring Organisation:

.......... ..... ...... .......... ..... ...... .......... ..... ...... .......... ..... ...... ......................

I hereby confirm that in support of the project entitled:

(Give project title)

As submitted by : .......... ..... ...... .......... ..... ...... .......... ..... ...... ................

(Give name of Main Applicant (Leader))

The above mentioned sponsoring organisation is committed to making

r a financial contribution of:  ............ EUR

r a contribution in kind of: .......... ..... ...... .......... ..... ...... .......... ..... ...... .

.......... ..... ...... ................ (item to be described), which amounts to ......EUR

I certify that this contribution does not come from any other European Community source and that it will be available throughout the duration of the project exclusively for the purposes of the project.

Name and position of the legal representative of the Sponsor organisation:

Date: .......... ..... ...... .............. Place: .......... ..... ...... ..............

Signature:

V. ADDITIONAL INFORMATION - ANNEXES

Please submit additional information on the application itself and the organisations involved in it in the form of separate annexes. Below you will find indications on these annexes.

Please submit all required annexes. Please note that a missing annex A1, B or C may imply the non-eligibility of the whole proposal. Please respect the following order of presentation:

Annex A1 - Project ID Sheet

This document is in Microsoft Excel format and is contained in a separate file. This document should be provided in both:

a print version, signed and stamped by the Main Applicant (Leader)

on a diskette

Annex B - Budget

This document is in Microsoft Excel format and is contained in a separate file. This document should be provided in both:

a print version, signed and stamped by the Main Applicant (Leader)

on a diskette

Annex C - Logical framework

This document is in Microsoft Word format and is contained in a separate file. This document should be provided in a print version.

Annex D - Daily Allowance Rates (Per diems) as of 01 January 2002

Notes:   Per diems include all costs: hotels, food and transport within the city.

The latest per diem can be found on:

https://europa.eu.int/comm/europeaid/tender/gestion/index_en.htm

Annex E: Standard Contract

Note: The standard contract can be found on:

https://europa.eu.int/comm/europeaid/tender/usedoc/cont_typ/dc_index_en.htm

Additional Annexes

a) Evidence of official registration and statutes

In this annex, please submit the following documents for each of the partners:

Copy of an official document giving evidence that your organisation is formally constituted and registered as a distinct legal entity (registration act, publication in an Official Journal, certificate issued by a competent authority). This official document should notably show the date of registration of the organisation and provide evidence of the non-governmental or the non-profit status of your organisation. In case your organisation is a local branch of a national organisation, please also submit the documents on its foundation.

Submit the statutes of all applicants

Please provide copies of the TAX and VAT registration, as well the documents for identification numbers (if applicable).

Please provide presentation materials such as annual reports and annual accounts, strategic plans, leaflets, etc.

All non-Bulgarian participants are requested to provide their official documents in English. If the document is not in English, please attach an English translation signed and certified by the legal representative of the organisation.

b) Capacity of the team to implement the project

Please attach the CV of the prospective project team members. If some of them have not yet been identified or are to be recruited at the start of the project, please state this explicitly and detail the profile of the person to be recruited.

VI. CHECKLIST

This checklist will help you verify that your project meets all the eligibility conditions and formal requirements of the programme. Your project will be evaluated only if the answer to all questions below is "yes".

AVAILABILITY OF DOCUMENTS

r      Does your application include an original declaration stamped, dated and signed by the Main Applicant (Leader)?

r      Does your application include an original declaration dated and signed by each partner and sponsor, indicating the amount of their contribution to the project costs (if applicable)? (See format for "Declaration by the Main Applicant (Leader)", "Declaration of partnership" and if applicable "Declaration of sponsorship".)

r      Have you filled in all sections of the application form, including the required parts in English, according to the format?

r        Have you submitted one original and three sorted and stapled copies of your complete application dossier?

r        Have you attached a completed Project ID Sheet (Annex A1

r    In a signed print copy

r    On a diskette

r        Have you attached a detailed budget (Annex B

r    In a signed print copy

r    On a diskette

r        Have you attached a completed logical framework for the project (Annex C)

r      Have you attached the requested registration documents of the Main Applicant (Leader), in the appropriate format and, where relevant, with a duly signed/certified translation? (Additional Annexes a)

r    Registration act

r    Statutes

r    Copy of registration documents (Tax, VAT, Identification)

r    Most recent annual report/Strategic plan/Working programme, Accounts, etc

r      Have you attached the requested registration documents of each one of the partners, in the appropriate format and, where relevant, with a duly signed/certified translation? (Additional Annexes a)

r    Registration act

r    Statutes

r    Copy of registration documents (Tax, VAT, Identification)

r    Most recent annual report/Strategic plan/Working programme, Accounts, etc

r        Have you attached the CVs of the team members (Additional Annexes b)

GENERAL

r Is your project relevant to the objectives and the activities of the Programme as set out in the Programme Guidelines?

r Is the project duration up to 10 months?

ELIGIBILITY

r Is the Main Applicant (Leader) a nonprofit, non-governmental organisation, registered and based in Bulgaria?

r        If you submit a macro-project, does it involve at least one other eligible organisation, formally constituted and based in the Phare candidate countries of Central and Eastern Europe or the European Union and has clear evidence of this been provided with your application?

r Do all partners in the project have a non-governmental or non-profit making status, and has clear evidence of this been provided with your application?

FINANCIAL

r      Is the requested EC grant within the limits set out in the Programme Guidelines?

r        Minimum 3,000 EURO and no more than 99,999 EURO

r        No more than 90% (respectively 80% for projects with EU country involvement) of total costs.

r Is the total amount of the matching contribution supported by written commitments and financed by other sources than EC funds? (Contribution by partners: indicated in their declaration of partnership - Contribution by public or private sponsors: indicated in their declaration of sponsorship)

r Where your budget includes "in kind" expenses, have these been adequately justified, and are they within the authorized limits of no more than 5%, respectively 10% of total project costs?

r Do administrative costs do not exceed 7% of the direct costs?

r Is the budget presented in conformity with the format and instructions of the application form?